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Parents

During the Easter holidays, we run holidays for children aged 7-11. All of our leaders are fully trained and safety-checked, and we have an excellent 2:1 child to leader ratio. Applications will open in early 2015.

For more information, please see our frequently asked questions below, or contact exvac@exeter.ox.ac.uk.

Applying for my child to go on the trip

Who can apply to go on the holiday?
7-11 year olds.

How do I apply?
Two forms need to be filled in per child. One is filled in by the child’s parents. The second is filled in by the child’s social worker, learning mentor, health visitor, family support worker, or a teacher. Both forms should be sent to The President, ExVac, Exeter College, Turl Street, Oxford, OX1 3DP before the deadline.

Applications will open in early 2015 and will be advertised at certain family centres, Oxfordshire social services and the Oxfordshire Young Carers Centre. Forms will also be available to download from our website.

What should I write on the form?
As much information as possible, to give your child the best chance of being accepted to go on the holiday. We especially need to know if your child has any medical conditions, dietary needs or behavioural issues.
If you have any questions about the form, don’t hesitate to get in touch before or after applying.

When is the deadline?
TBC

Why didn’t they get accepted?
Sadly, every year we receive applications from many more children than we can take on holiday. The decision as to which children we take is made at our discretion based on the needs of each child and the overall aim to make the best holiday possible for everyone on it.

My child is going on the trip

Is it really free?
Yes! Thanks to the generosity of our donors and the fantastic work of our fundraisers, the holiday is entirely free.

What should my child bring?
You will be sent a full list of things your child needs to bring before the holiday, or you can download it here. This is a week filled with outdoor activities so pack things that you don’t mind getting dirty!

The absolute essentials are: trainers and a change of shoes (things can get muddy!), swimming costume, pyjamas, towel, sun hat, raincoat, clothes for hot and cold weather, at least 5 changes of pants and socks, toiletries (soap, shampoo, toothbrush, toothpaste).

If your child takes medication, please give it, and the instructions for taking it, to one of the holiday leaders. There is a trained first aider on every holiday.

Is pocket money allowed?
Yes. This is limited to £10 and should be given to a holiday leader when we collect the children. It will be looked after by a holiday leader and given to the children to spend when there is something fun to buy (usually during one of our day trips). This is not supposed to be for drinks or snacks, as all food is provided on the holiday.

Who will be looking after my child?
All of our holiday leaders are students from Oxford University. All of our leaders are fully qualified to look after children, and there will be at least one trained first aider on each holiday.

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